Helping Us Be Better: “See Something, Say Something Concern Form”

Purpose

Our “See Something, Say Something” initiative is designed to foster a safe and supportive community by providing a platform for you to share any concerns, feedback, or comments. Whether you notice suspicious activities, unsafe conditions, or have suggestions for improvement, your input is invaluable in helping us maintain a secure and positive environment for everyone.

When to Use This Form

• Suspicious Behavior: Report any individuals acting suspiciously or out of place.
• Unsafe Conditions: Notify us of hazardous situations or unsafe conditions in the workplace or public areas.
• Harassment or Bullying: Share any incidents of harassment, bullying, or inappropriate behavior.
• Policy Violations: Report any violations of company policies, safety protocols, or ethical standards.
• Feedback and Suggestions: Provide any feedback or suggestions that could help improve our community and operations.
• Other Concerns: Report any other behaviors or conditions that could pose a risk or concern.

How to Use This Form

1. Describe the Concern: Provide a detailed description of your concern, feedback, or comment. Include relevant details such as the date, time, and location of the incident.
2. Involved Parties: If known, include the names or descriptions of any individuals involved in the incident.
3. Supporting Evidence: Attach any supporting evidence, such as photos, videos, or documents, that can help us understand your concern better.
4. Optional Contact Information: The form allows for anonymous submissions. If you choose to provide your name, email address, and phone number, these fields are optional. Providing contact information can facilitate follow-up for additional details if necessary.

Third-Party Review and Follow-Up

All submissions are reviewed by a trusted third-party fiduciary, ensuring an unbiased and confidential assessment of your concerns. If you request follow-up, the third party will contact you first to gather more information and then refer the matter to the appropriate party within our organization for further action. Your privacy and confidentiality are our priorities.

What Happens Next

Upon submission, your report will be carefully reviewed by the third-party fiduciary. They will assess the concern and determine the appropriate steps to address the issue. If you have provided contact information and requested follow-up, you will be contacted by the third party to discuss the matter further.